Sage 100 AIA Job Cost Billing | G702 & G703 Forms

AIA Billings in Sage 100cloud

Meet AIA G702 and G703 billing format requirements with your Sage 100cloud data

Fully compliant American Institute of Architects billing format

No need for pre-printed, blank AIA forms. Print forms directly from the software.

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Convenient Sage 100 AIA billing

Generates AIA G702 Application and Certificate of Payment and G703 Continuation Sheet forms in fully compliant AIA format

Seamless integration with Sage 100 General Ledger, Accounts Receivable, and Job Cost

Lets you focus on your business, not on tedious and time-consuming manual calculations or re-keying data into a separate system

Satisfy customer requirements with integrated Sage 100 AIA billing

Do you provide contractor, subcontractor or construction-related services for owners, general contractors or architectural clients who require you to bill them using the American Institute of Architects (AIA) billing format? AIA Job Cost Billing makes it easy to create customer bills that meet AIA G702 and G703 billing format requirements, using data from your Sage 100 system.

Sage 100 AIA Billing Benefits

Collects historical data for in-progress AIA jobs when you begin using the system
Uses convenient and flexible options to control contract amounts, retainage calculations, scheduled values, and payment amounts
Selectively updates approved G702 and G703 bills and keeps the rest in data entry mode until you are ready to update them

Does your company employ union labor? Visit our Sage 100 Union Payroll page to learn how to automate the time-consuming calculations and reporting for union wages, deductions, and fringe benefits.

Time-saving features you'll love

Historical data for in-progress jobs

When you decide to move from manually creating AIA bills to using our integrated solution, you can easily update the system with your historical data (work completed, stored materials, retention, etc.), for AIA jobs that have already been started.

Automatic addition of Job Cost change orders

If you have Change Orders entered in the Sage 100cloud Job Cost module’s Job Maintenance screen, they will automatically be added into AIA Setup, saving you from the extra time, effort, and potential errors of the double-entry required by other solutions.

Selective updating of G702 and G703 bills

Rather than being required to update all active bills, you can simply select and update only those G702 and G703 bills that have been approved by a contractor so you can keep the rest in data entry mode until you are ready to update them.

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All the Sage 100 AIA features you need

AIA Billing Format Compliance

The AIA Job bill printing format is fully compliant with the American Institute of Architects billing format requirements. Formatted with Crystal Reports. Print to plain paper or to a PDF file.

Full Integration with Sage 100

Integrates with the Sage 100 Accounts Receivable, Job Cost and General Ledger modules. AIA job billing information is updated into the standard Sage 100 files for those modules.

Easy Setup for In-progress Jobs

Line Item Setup

You can establish the line items required in the detail section of the AIA bill (Form G703). This line item setup includes Description of Work, Scheduled Value and Retention Percentage for each line.

Convenient Copy Utility

The AIA job setup may be copied from job to job, saving data entry time and preventing errors.

Maintain Individual Retention Rates

Gives you the ability to use a separate retention rate for each line item. Retention rates can be entered using a hundredth of a percent, i.e. 5.15%.

Change Order Processing

Contract change orders for AIA jobs can be entered so that the Revised Contract amount in the Job Cost module matches the Scheduled Value amount in the AIA Job Cost Billing module. Also, if you have Change Orders entered in the Sage 100 Job Cost module’s Job Maintenance screen, they will automatically be added into AIA Setup, saving you from the extra time, effort, and potential errors of the double-entry required by other solutions.

Fine Control Over Retainage

AIA Job Cost Billing allows you to control retainage for individual line items, use dollar amounts or percentages to calculate retainage, and adjust retainage automatically or manually during a contract.

Line Item Linkage to Cost Codes

If desired, link AIA line items to cost codes you have set up in the Sage 100 Job Cost module. Each AIA cost-type detail line item can be linked to a single Job Cost cost code, to a range of cost codes, or by using “Wild Card” masking.

Easy-to-use Billing Process

Select a range of jobs to be invoiced at one time (or a single job), and review and modify the information as needed before it's updated. Thorough audit reporting allows you to review detailed information for each job, each cost code, and each cost type before an AIA Job Billing is updated.

No-Hassle Billing Reversals

If you discover an error after the AIA Job Billing is updated, you can reverse the billing and use the original application number for a revised billing. The billing history in Job Cost will reflect the reversal.

Exclude Jobs from Batch Updates

Use this feature to exclude one or more jobs from a batch during the AIA Job Billing Register Update.

Cross Reference Linkage Report

Use this report to verify that all Cost Codes used on a job are linked appropriately, and that no Cost Code is linked more than once.

Custom Reports

Comes with ODBC (Crystal Reports), Report Master, and Visual Integrator Data Dictionaries, providing full integration so you can generate additional reports with ease.